When should I send out digital wedding RSVPs?

Send invitations 8-10 weeks before the wedding with an RSVP deadline of 4-6 weeks before. This gives you time to finalize numbers with vendors.

Can guests change their RSVP after submitting?

Guests can cancel and re-sign up with a different meal choice if they need to change. You'll see both the cancellation and new response.

How do I handle guests who don't RSVP?

Follow up directly with non-responders two weeks before the deadline. The signup sheet shows you exactly who hasn't responded yet.

Can I export the guest list for my caterer?

Yes. Export to CSV to get a clean spreadsheet with names, meal choices, guest counts, and dietary notes for your caterer and venue.

Should I include a 'Not Attending' option?

Yes. A 'Not Attending' slot gives you a clear picture of who has responded versus who is still outstanding, even if they can't make it.

Events

Wedding RSVP

Track RSVPs, meal choices, and guest counts for your wedding without chasing down responses. This example shows an intimate 80-person wedding reception.

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The Scenario

Who

Couple Emma and Jake planning a 80-guest wedding at a vineyard with plated dinner service

What

Wedding RSVP collection needing meal choice (chicken, salmon, or vegetarian), plus-one confirmation, and dietary notes

The Challenge

Paper RSVP cards were getting lost in the mail, and the couple had no idea which guests had dietary restrictions until three days before the wedding.

The Solution

A digital RSVP sheet with meal choice slots lets guests respond instantly, and the couple can export the final count directly to their caterer.

Example Signup Sheet

event

Emma & Jake's Wedding - October 12

Attending - Chicken Entree22/30 spots

Attending - Salmon Entree18/25 spots

Attending - Vegetarian Entree8/15 spots

Attending - Kids Meal (age 12 & under)6/10 spots

Not Attending - Send Regrets12/50 spots

Email requiredComments allowed (dietary restrictions / plus-one name)Guest count enabledPublic visibility: hidden

Tips for This Type of Signup

Include Meal Choices as Slots

Using separate slots for each meal option gives you an accurate count to send to the caterer without manual tallying.

Use Guest Count for Plus-Ones

Enable guest count so invitees attending with a partner can indicate their total party size in one signup.

Hide Participant Names

Set visibility to hidden so guests can't see the full guest list, keeping your wedding plans private.

Set a Clear Deadline

Note the RSVP deadline prominently in the title or description. Four to six weeks before the wedding is standard.

Try This Template

Create a signup sheet like this one in under 60 seconds. Start with our template and customize it for your needs.

Use Template Start from Scratch

Frequently Asked Questions

Read our detailed guide on this topic →

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