Privacy Policy

Our Commitment to Privacy

At SignUpReady, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service. We are committed to protecting your personal information and your right to privacy.

1. Information We Collect

Personal Information

When you create an account or use our services, we may collect:

• Name and email address
• Account credentials (encrypted password)
• Organization information
• Payment information (processed securely through third-party payment processors)

Signup Information

When you participate in a signup sheet, we collect:

• Your name and email address
• Phone number (if provided)
• Comments or notes (if provided)
• Signup selections and commitments

Usage Information

We automatically collect certain information when you use our service:

• Browser type and version
• Device information
• IP address
• Pages visited and features used
• Date and time of visits

2. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain our services
• Process your signups and manage your account
• Send confirmation emails and notifications
• Communicate with you about updates, support, and service-related announcements
• Improve and personalize your experience
• Monitor and analyze usage patterns to enhance our service
• Detect, prevent, and address technical issues or fraudulent activity
• Comply with legal obligations

3. Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following situations:

With Signup Sheet Organizers

When you sign up for an event or volunteer opportunity, your information (name, email, phone if provided, and comments) is shared with the organizer of that signup sheet so they can coordinate the activity.

With Other Participants (Optional)

Depending on the organizer's settings, your name and what you signed up for may be visible to other participants. Email addresses and phone numbers are never shared with other participants unless the organizer explicitly chooses to display them.

With Service Providers

We may share your information with third-party service providers who help us operate our service, such as:

• Cloud hosting providers (for data storage)
• Email service providers (for sending notifications)
• Payment processors (for billing)
• Analytics providers (for service improvement)

These providers are contractually obligated to protect your information and use it only for the services they provide to us.

For Legal Reasons

We may disclose your information if required by law or in response to valid legal requests, such as subpoenas, court orders, or government regulations.

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit using SSL/TLS
• Encryption of sensitive data at rest
• Secure password hashing using industry-standard algorithms
• Regular security assessments and updates
• Limited access to personal information on a need-to-know basis

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

5. Your Privacy Rights

You have the following rights regarding your personal information:

• Access: You can request a copy of the personal information we hold about you
• Correction: You can update or correct your personal information through your account settings
• Deletion: You can request deletion of your account and associated data
• Opt-out: You can opt out of promotional emails (you'll still receive essential service notifications)
• Data Portability: You can request a copy of your data in a portable format

To exercise these rights, please contact us at privacy@signupready.com.

6. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this policy. When you delete your account, we will delete or anonymize your personal information within 30 days, unless we are required to retain it for legal or compliance purposes.

Signup sheet data is retained according to the organizer's preferences. Deleted signup sheets are moved to trash for 30 days before permanent deletion.

7. Children's Privacy

Our service is designed for use by adults organizing groups and events. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately so we can delete it.

8. Cookies and Tracking

We use cookies and similar tracking technologies to enhance your experience. For detailed information about our use of cookies, please see our Cookie Policy.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in compliance with this Privacy Policy and applicable laws.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last Updated" date. We encourage you to review this policy periodically.

11. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: