CSV & PDF Export
Download your signup data as a CSV spreadsheet for analysis or a formatted PDF for printing and sharing. Whether you need a volunteer roster at the check-in table or a report for your board, exports have you covered.
How It Works
4 simple steps to get started
Open Your Signup Sheet
Navigate to any signup sheet on your dashboard. The management view shows all current signups.
Choose Export Format
Click Export and select CSV (for spreadsheets and data analysis) or PDF (for printing and sharing).
CSV: Spreadsheet-Ready Data
The CSV includes all participant data in columns: name, email, slot, time, comments, and more. Opens in Excel, Google Sheets, or Numbers.
PDF: Print-Ready Document
The PDF is formatted with your sheet title, slot breakdown, participant lists, and summary statistics. Ready to print or email.
Why Use CSV & PDF Export
Print Volunteer Rosters
Print a PDF roster for the check-in table. Each slot shows assigned volunteers with contact information. No screen-squinting on event day.
Board and Committee Reports
Share a formatted PDF with your board or committee. Show participation numbers, volunteer coverage, and event logistics at a glance.
Archive Event Records
Export and file signup data after each event. Build an organizational history of participation, popular events, and volunteer engagement.
Data Analysis in Any Tool
CSV files open in any spreadsheet tool. Sort by name, filter by slot, calculate totals, or import into your organization's database.
Popular Use Cases
How organizations use CSV & PDF Export with SignUpReady
Day-Of Check-In Sheets
Print the PDF the morning of your event. Volunteers check in by finding their name on the roster. Circle names as people arrive for quick attendance tracking.
PTA Board Reports
Export a PDF summary of volunteer participation for your monthly PTA board meeting. Show which events were fully staffed and where you need more help.
Post-Event Thank-You Emails
Export the CSV, grab the email column, and send personalized thank-you notes to every volunteer. Mail merge makes it easy.
Insurance and Liability Records
Keep PDF records of who participated in each event. Useful for insurance documentation, liability waivers, and organizational records.
Frequently Asked Questions
Ready to Get Connected?
Create your free account and start using CSV & PDF Export with your signup sheets today.
This integration is available on Plus ($9/mo) and above.